Work that repeats
Use ready routines or Custom Routines for daily, weekly, monthly and academic-session work.
Explore current VidiiHow Vidii works
From “we should do this” to work ready for the whole school.
Planning flow · Live in Vidii
Vidii prepares the plan, dates, responsibilities and updates. Management reviews it, staff receives clear work, and approved choices make the next plan easier.
Today: routines, plans and clear staff tasks.
Routine Scheduler brings repeated work back on time. Plans Library and Custom Plans organise finite work. Tasks carry instructions, checklists, comments and due dates, while Vidii AI helps people prepare a draft.
Work with a clear end
Use Plans Library or Custom Plans for a defined piece of school work.
Explore current VidiiThe next action
Give the responsible person a clear task, instructions and a checklist.
Explore current VidiiSchool-approved updates
Share notices and parent updates with the intended people.
Explore current VidiiLive in Vidii
From an idea to work ready for the whole school.
This is the live planning flow in Vidii: review the plan, assign responsibility and activate only ready work.
- 01
Choose what should happen
Management chooses upcoming activities to prepare. Work that repeats continues through Routine Scheduler.
- 02
Find the right starting plan
Vidii looks for a suitable Plans Library plan or a version the school approved before. AI helps only where new content is needed.
- 03
Work out when preparation should begin
Vidii keeps the activity date separate from the earlier dates needed for preparation.
- 04
Match work with current school responsibilities
The draft matches responsibilities with current school roles. Unresolved work will wait for a decision, not default to the Principal.
- 05
Apply approved Vidii DNA
Saved school choices help prefill the draft. They do not change permissions, active work or who is responsible without review.
- 06
Prepare notices and Calendar entries
Staff tasks will hold preparation. The Calendar shows the activity. School and parent notices are prepared for review.
- 07
Review the full effect
Management will see tasks, dates, people, messages and unresolved decisions before approving the work.
- 08
Activate only ready work
Ready activities are available for approval. Incomplete activities remain in draft until the missing decision is made.
- 09
Staff receives normal Vidii tasks
Teachers and staff continue using their usual task views, with instructions, checklists and due dates.
- 10
Keep connected work updated
After an approved change, Vidii will update the affected unfinished work. Completed work and previous records will stay unchanged.
- 11
Make the next planning session easier
Approved choices are available to reuse. Management can review, change, pause or forget them.
Each person sees the work meant for them.
Current role-based access stays in place. The management planning view does not give everyone access to the whole programme.
Owner or Director
Review completed work, pending areas and where support is needed today. Upcoming activity planning is live in Vidii.
See this role’s viewPrincipal
Run routines and current plans today. Plan Ahead helps prepare upcoming activities for approval.
See this role’s viewTeacher or Staff
Use assigned tasks, instructions, checklists, comments and relevant help. Staff keeps this simple work view.
See this role’s viewParent
Receive only the school-approved updates relevant to your child. Internal preparation and staff information stay private.
See this role’s viewManagement review remains in control
Vidii can prepare the plan. Your school decides what goes live.
A saved preference or AI draft will never activate work or send a parent notice on its own. Management reviews and approve what becomes active.
Questions about how Vidii works.
Can a school keep its own process?
Yes. Custom Routines support current work that repeats. Custom Plans support current work with a clear end.
Is Plan Ahead the same as Routine Scheduler?
No. Routine Scheduler handles school work that repeats today. Plan Ahead prepares upcoming activities with their tasks, dates and communication.
What does Vidii DNA remember?
Vidii DNA remember approved choices about how your branch plans activities, assigns responsibilities and sends updates.
Does Vidii change assignments automatically?
No. Saved choices can prefill a draft or suggest an assignment. Management reviews it before the work becomes active.
Will teachers use a new planning screen?
No new planning screen is intended for staff. Management will plan ahead; teachers and staff continues receiving their own tasks in the normal Vidii view.
Does AI publish notices automatically?
No. Generated or edited communication will need review and approval before it becomes active. A draft does not send a parent notice on its own.
Does every person see everything?
No. Access is based on each person’s role. Parents receive only what the school chooses to share with them.
See how Vidii can work in your school.
Tell us where school work gets delayed or missed. We show you how Vidii helps with routines, tasks, notices and parent updates.